Rental management software
Quote, book and bill your rentals without the spreadsheets.
RentalClerk runs your equipment rental company: inventory, quotes, availability, check-out and invoicing in one place, for one flat monthly price.
No card needed to start. Try it with sample data, or import your own lists.
| Item | Qty | Billed as | Total |
|---|---|---|---|
| Line array speaker | 8 | 2 weeks | $4,080.00 |
| Digital mixing console | 1 | 2 weeks | $2,100.00 |
| Wireless microphone kit | 6 | 10 days | $1,500.00 |
| Delivery and setup | 1 | Flat rate | $450.00 |
| Tax (7%) | $569.10 | ||
| Total | $8,699.10 | ||
Everything from the first call to the final invoice
Made with a working AV rental company, and easy enough to learn in an afternoon.
Quotes in minutes
Rooms, dates and times, with day, week and month rates priced at the best price automatically. Templates for the jobs you quote again and again.
No more double-booking
See how many of each item are free for the exact hours you need, across every job, kit and room, before you promise it.
Customers approve online
Send a link: your customer views the quote, approves it and signs it from their phone. Every version is kept.
Out the door and back
Pull sheets, barcode check-out and check-in, and a repairs and losses list for anything that comes back damaged or doesn't come back.
Crew and labor
Add labor by skill, pick your freelancers, and keep their day rates and costs next to the job.
Get paid faster
Invoice a job in one click. Customers pay deposits and invoices online by card or bank, and friendly reminders go out for you when they're due.
Sub-rentals
Short on something? Rent it from another company for that job, send them a purchase order, and track it in and back out.
Know what you make
Profit on every job after sub-rentals and crew, plus reports on what you've booked, collected and are owed, ready for your spreadsheet.
Simple pricing
Every plan starts with a free 14-day trial. Pay monthly, or yearly and get two months free. Prices in US dollars; sales tax may apply.
Your whole crew, warehouse included, on every plan. You pay only for office users, the people who quote and invoice. Warehouse and Read-only users are always free.
Starter
For owner-operators and small crews.
$99 / month
or $990 a year (save $198)
- Up to 3 office users
- Inventory with serialized and bulk items
- Quotes with rooms, best-price day, week and month rates
- Availability checks and double-booking warnings
- Customers send approvals online
- Invoices, deposits, payments and refunds
- Online payments and automatic payment reminders
- Reports with spreadsheet downloads
- Calendar, pull sheets and branded PDFs
- Import your lists from a spreadsheet
Pro
Most popularFor growing rental companies with a team.
$179 / month
or $1,790 a year (save $358)
- Up to 10 office users
- Kits and packages
- Crew and labor scheduling
- Barcode check-out and check-in
- E-signatures on quotes
- Repairs and losses tracking
- Quote templates and versions
- Sub-rentals with purchase orders and job profit
- Maintenance schedules (coming soon)
- Delivery and truck planning (coming soon)
Business
For larger teams and multi-location operations.
$299 / month
or $2,990 a year (save $598)
- Everything in Pro
- Unlimited office users
- Priority support
- Multiple warehouses and locations (coming soon)
- Accounting integrations (coming soon)
Cancel any time from your account. See our cancellation and refund policy. Need help moving from another system? We offer paid setup and onboarding: email info@rentalclerk.app.
Send your next quote from RentalClerk
Set up in an afternoon. Questions? Email info@rentalclerk.app.
Start your free trial